Fast, Flexible & Transparent Expense Processing
Faster submissions, approvals, and policy compliance with iQX1.
Streamline your entire expense workflow, allowing employees to submit claims easily while providing Organisation with full control over policy rules, limits, and approvals. Designed for real-world business needs, it delivers accuracy, efficiency, and complete visibility from submission to reimbursement.
Key Features
- Flexible Claim Submission
Employees can submit individual claim items with supporting documents, ensuring clear and complete submissions from the start. They can upload the receipts, and the system can determine the receipt amount, date, etc., using AI-powered receipt scanning. - Customisable Claim Forms
iQX1 supports two types of forms to suit different policies and processes:- Fixed Forms: Claims tied to specific predefined items, suitable for standardized expenses such as Transport Claims.
- Variable Forms:Flexible forms that allow claims by grouped categories (e.g., medical only) or multiple selectable items in one form. All form fields and columns are editable, so employees see only the information relevant to their claims.
- Configurable Limits & Rules
Set policies that match your organisation, including:- Monthly or annual claim limits.
- Co-payment rules
- Assigned approver and proxy approver options
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Smart Approval Routing
Claims are automatically routed to the correct approver, ensuring timely processing and uninterrupted workflows, even when managers are unavailable.
How It Helps Your Business
This reduces manual checking, improves policy compliance, and shortens reimbursement cycles. With built-in controls, automated routing, and customisable forms, HR gains better oversight, managers get decisions faster, and employees experience a smoother, more transparent claims process, increasing productivity across the organisation.
Ready to Streamline Claims Management?
Empower your workforce with a faster, more compliant, and fully digital claims process. iQX1 makes expense management simpler for employees, clearer for approvers, and more efficient for HR. Contact us today to schedule a demo or learn how iQX1 can support your organisation’s transformation.
Frequently asked questions:
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How are company claim policies and benefit items set up in iQX1?
iQX1 provides a ready baseline configuration to help organisations get started quickly. Companies can then adjust the claim policies and benefit items to align with their internal guidelines by making additions, edits, or removals as required. This approach reduces initial setup effort while still giving organisations full control over how claims are managed.
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Can iQX1 support claims management across multiple business entities?
Yes. iQX1 allows organisations with multiple business entities to manage claims within a single platform. Claims can be administered and reported across different entities, providing consolidated visibility and simplifying administration for HR and finance teams.
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Does users have access to mobile apps to do claims submissions?
Yes. iQX1’s mobile app allows employees to submit claims and managers to approve them directly from their mobile devices. This improves accessibility and enables faster turnaround, especially for teams that are frequently on the move.
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Does iQX1 support overseas transactions claims?
Yes iQX1 allows HR administrator to manage exchange rates and its base currency within the platform to support employees in submitting for overseas travel expenses types of claims reimbursements.
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How many approving levels does the system supports?
iQX1 allows configurations of approving workflow structure and allows for unlimited approving levels.